If your company has been in business for any significant amount of time, you know who your competitors are, what their strengths and weaknesses are, and how you typically sell against them. Believe it or not, most times this information comes from sales representatives, personal contacts, industry trade publications, trade shows, word of mouth, customer complaints, rumors, and many other informal channels of communication. Many companies do not have an organized means of tracking this information, let alone a means of using it to achieve a continuing competitive advantage. Price wars, "knee jerk" reactions, and other hit or miss strategies are usually employed to compete in the market.
This is Part Three of a four-part note.
Part One discussed new approaches to CRM implementation.
Part Two discussed implementation strategies.
Part Four will conclude with specific CRM strategies and a hypothetical case study.
One of the main business objectives to be met through the utilization of your customer relationship management (CRM) system should be to achieve and maintain a competitive advantage in your marketplace. In order to achieve this goal you have to ensure that your customers are constantly made aware of the following:
* Your company produces better products than the competition
* The products provide better value to the customer (not necessarily at the lowest price, unless you are in a commodity marketplace)
* Your sales teams consistently provide more and better information and sales service to you customers
* Your customer service organization provides the best response time and response quality in the industry
* You continue to improve your products, are innovative in the development of new products and consistently beat your competitors to market with those innovations and new products
* Your organization is focused on solving your customers' problems as opposed to just "making the sale"
* You have the ability and tools to assist your customers to increase their revenues and margins to gain competitive advantage in their marketplace.
The list above outlines the most critical items to be addressed when attempting to strategize on increasing your competitive advantage. Although the list is short, it represents a significant amount of informmation to be gathered, managed, and distributed. Without a systematic approach and automated tools, the task is almost impossible.
The good news is that your CRM system has a combination of applications that will assist you with easily managing the CRM business cycle (CRMBC) process and the information. A combination of marketing, sales, service, and customer satisfaction management applications will help your company address all of the areas outlined above. Once you establish a continuous feedback loop in these four process areas you will be moving towards your goal.
There are four major steps that you can take to achieve the goal of increasing your competitive advantage in the marketplace.
1. Develop a serious commitment to focusing the organization on the goal.
Once competitive advantage becomes a stated goal and is continuously reinforced by management, your company will shift towards increased market share and all of the related downstream benefits. Most organizations attempt to achieve this advantage in different areas, but few have a well thought-out, systematized strategy for achieving the desired results. However, by using the CRMBC to manage the process and organize your efforts and communications, and by communicating its message throughout your organization and to your customers, the downstream benefits will become a reality.
2. Structure your internal business processes to support your goal.
Before you install and implement your CRM system, have an idea about how your internal business processes will change. Think through the complete CRMBC cycle from marketing to sales, to service through to customer satisfaction management. Although you may focus more specifically in one area than others, you must consider the complete cycle when implementing your system. For example, even if you don't have an "official" service center, someone within your organization is still performing that function. Even if it is the sales representatives that field the customer calls, they should be tracking the results of the calls and follow up by documenting the results. After that, they should be part of the customer satisfaction measurement process.
3. Accommodate those processes.
Each of the four CRMBC areas in your new system will have an associated application (or module). These modules will have configuration options that will allow you to tailor the module to your process flows. As you set these options, always keep in mind the ultimate goal: achieving competitive advantage.
4. Use the CRMBC continuous feedback loop to make sure that the cycle is complete.
Once you map out a strategy for configuring your applications, you must establish measurement mechanisms, known as metrics, that will help you manage towards your goal. Metrics are simply criteria that are established in each CRMBC area to assess the effectiveness of your progress towards your goals.
In many situations the same metric can help you measure progress towards several goals. The key to effective use of metrics is to select a manageable set for each of the four components of the CRMBC. If you set up a relatively easy mechanism to capture data and convert it into the appropriate metrics, the results will become a byproduct of your regular daily operations.
Once you have data for the metrics, you will need to establish standards and alert mechanisms to make sense of the results. Once again, the key here is manageability. Volumes of data that are difficult to manage and interpret will provide little value and even less actionable items. Some that you may wish to consider when measuring your progress towards achieving a competitive advantage are
Product quality control metrics
* Product returns
* Warranty service requests
* Initial service calls
* Customer complaints
* Sales force communication effectiveness
* Accuracy of forecasting
* Timely identification of competitor price changes
* Identification of new customers entering the market
* Capturing of competitive sales activities
* Identification of customer defections both to and from your company
* Identification of competitors' marketing campaigns and strategies
Customer Service metrics
* Customers' call in response time
* Identification of competitive service offerings and performance
* Continuous ownership of customer contacts until issue is resolved
Product innovation
* Identification of new competitive products entering the market
* Identification of potential new markets for existing products
* Tracking investment in new product development by your competitors
* Continuous measurement of customer satisfaction
* Gather feedback on your customers' experiences with each department in your company
* Identify your level of penetration into your customers' product line
* Track customers' satisfaction with sales interaction
* Measurement of your products' impact on your customers' profitability
* Understanding of your competitors' impact on your customers' profitability
Capturing Information
Capturing information to monitor some of the metrics outlined above may not be as difficult as you first imagine. In many cases the information already exists within your organization. The challenge will be to find out where and how the data is captured (informal conversations, e-mails, sales notes, competitors brochures, published market surveys, internal operational statistics, Internet research, etc.).
Once you identify the metrics that your company will use to achieve your competitive advantage, make sure that they are communicated throughout the organization. Sales, call center staff, executive management, suppliers, and customers are all valuable sources of information. Your task will be to specifically identify the appropriate source(s) of data for each metric and then implement a recurring method for capturing the data such as meetings, sales call reports, call center logs, e-mail logs, supplier surveys, regular Internet research, customer inquiries, and informal discussions.
We can't stress enough how important it is to spend time before jumping into your CRM implementation to establish goals, objectives, metrics, and measurement techniques that will help you obtain and achieve a competitive advantage in the marketplace. Taking this approach will entail some additional "upfront" work but will pay significant dividends down the road. Not many of your competitors will be taking such a systematic approach to continuous evaluation of their place in the market. Your efforts will prepare you for effectively developing marketing strategies and campaigns that are targeted towards meeting specific goals that will ultimately increase the profitability of your company.